Sutherland Shire Gamers

The Sutherland Shire Gamers are members of the Sylvania Heights Community and Youth Club. Like you we are gamers who enjoy a range of table top games, we run 3 events the MOAB convention (which includes our Bring and Buy), ShireCon (which also includes our Bring and Buy) and the Second Hand Stall at the CANCON convention.

• We run these events to raise funds for our club and as a service to our fellow gamers, we are all volunteers.
• We do not have the resources to inspect and verify that each item on a Sellers list has been submitted, that the description provided is accurate or that the condition of the item is as described or inferred.
• We do not have the resources to provide comprehensive surveillance of the event or its patrons because of the intense level of activity that occurs in a relatively short period of time and confined space.
• Accordingly, Sellers who place items for sale in any of our stalls do so at their own risk. We do not accept responsibility for the loss, theft or damage of any item.

Information to note for Sellers

• All payments are completed via bank transfer.
• Lists of sold and unsold items will be emailed to all sellers between 14:30 and 15:30 of day two of the event and between 12:00 and 13:00 of day three of the event.
• All sellers will have access to our Seller Portal, where you can view both sold and unsold items, along with real-time updates. Portal access will remain active for 30 days after the event.
• Each seller will now receive a spreadsheet via email of their sold and unsold items on days two and three of the event. You may then enter the Bring and Buy to collect your items, once you have collected all of your items you will be required to visit the front desk before exiting.
• We’ve recognized that the previous payout process was too time-consuming for both of us. The new process will provide visibility into what has and hasn’t sold in advance, so you no longer have to wait in line.

Information to note for Buyers

• We accept credit and debit cards, as well as cash
• All items are sold as is. No refunds will be made on purchases.

Conditions of Entry

• Only empty bags and boxes will be permitted inside the Bring and Buy area. Bags may be left outside at your own risk. ALL bags and containers must be presented for inspection prior to leaving the stall.

This form was created using, and works best with, Microsoft Excel. There is also a Google Sheets version available, click the button below and make a copy. You can use any other spreadsheet editing program, once you have filled out the form simply rename it to include your name and upload.

Barcodes and Labels
• If you submit your items on-line we will send back to you barcodes and labels in a format that can be easily printed and fixed to items for sale. This will make it easier to read your item labels and speed up the sales process.
• The barcode labels we provide will contain a bardcode, your seller code and item number, the price of the item for all sale days, and approximately 30 words from the description. You can have a longer description, but only the first 30 or so characters will appear on these labels.
• The barcodes labels are 3 columns by 7 rows and match the this Avery product. When you print the barcode, please make sure the barcode is readable.
• To ensure efficiency and consistency, the B&B only accepts our labels on items, these are generated and supplied to you when you upload your seller list.
• Labels should be of a size that are easy to see and can be securely fixed to the item or its packaging. Self-adhesive labels are good and extra security can be obtained by tapping over them with sticky tape.
• Labels can be placed on the item or inside the packaging, making it harder for the label to come off.
• Items for sale need to be clearly labelled. The Sellers code MUST be SIX letters (e.g. your initials) and use the same letters for all your items. Each item must have its own unique item number and when pricing items use whole dollars only, no cents. No item less than $2.00 will be accepted.
• Just remember, we can not sell an item without a label!
• Additional information like a description of the item is also recommended.

Sellers Form

Complete the Sellers form with your own details and a contact number and email address that you will regularly check (again legibly record details).

Record each item’s details on the form.

Recommend electronic registration.

Packaging
• Individual items - vary from large items (e.g. a board game), a collection of figures as part of an army or force to a variety of smaller sized individual items.
• When packaging items please remember that some people will want to inspect the contents before purchasing, so wrapping these items in a `clear’ film is recommended for example glad wrap or even zip lock bags.
• If packaging smaller items for e.g. individual miniatures use oversized zip-lock bags and place a backing card inside the bag, this increases the size of the item making it harder to lose and easier to find if not sold.
• Extra security can be added to Zip-lock bags by stapling the open edges closed.
• Items will be picked up and put down multiple times, make sure you take this into account when packing items. This is especially important for large lots of figures which if not secured properly will rattle and roll around when handled and moved.
• Group lot sales for example box lots of books and miniatures need to be secured so that they remain a job lot and labelled correctly that they are sold as a job lot.

Inspection of Contents
• Clear packaging and a good description of an item or contents may negate the need to inspect the item prior to sale. As part of the description include if the contents are complete and or missing items etc.
• The Seller must clearly label any item that they do not want to be opened for inspection, items so marked will not be opened by staff, a verbal instruction is not sufficient it must be clearly described as such on the item.

Filling Out The Form
• The Rego form contains instructions on the first page. Please make sure you read and follow the instructions correctly to ensure there are no issues when uploading your file.
• To assist with filling out the SKU (Barcode number) for the Item List, as this is a spreadsheet, when you enter in your first item code, e.g. JDOSSG1, you can then select the cell and drag the small square on the bottom right of that cell down and it will prefill that code for you on the following lines
• Instructions on how to fill out the form can be found on page 1 of the form.
• You decide what your Seller Code is. Your SKU is your Seller Code + Item number. For example if your Name is John Doe then you may have a Seller Code "JOHNDO" and your items will be being from "JOHNDO1".

Here are some of the usual questions we get …

What sort of stuff can I sell?
Pretty much anything gaming related, collectibles, or the components of such items. For example, entire armies, individual models, board games, tokens and cards.

What sort of stuff can I NOT sell?
We reserve the right to not allow items for sale particularly if they are not game related, unsafe (or illegal). If in doubt, contact the Sutherland Shire Gamers.. to confirm if its ok.

Are there any costs to selling stuff?
There is no cost when placing items for sale, although the Club collects 12% of all sales.

Where can I find it?
The location of the Bring & Buy may vary depending on the event its location will be clearly signed posted and promoted on our webpage and Facebook group.

Can I bring bags into the Bring & Buy?
Only empty bags and boxes are permitted at the Bring & Buy to help carry the items you wish to purchase. We reserve the right to refuse entry to anyone who does not comply with this policy. Bags containing any items will not be allowed inside the Bring & Buy area. You may leave your bags at your own risk in our designated storage area, which will be supervised at the entrance of the Bring & Buy Stall, or make alternative arrangements.

Can I haggle?
No, there’s no haggling. Prices are fixed.

Can I reserve items?
No, we don’t reserve items.

Access to display area when dropping off items
There will be no public access to the display area during drop off and delivery times, it is strictly Staff only.

Sellers and their boxes
We can not store (under the tables or elsewhere) empty boxes or containers that are not required for the immediate display of items for sale. Containers used to display items will be allowed to remain and then so at the risk of the owner. Emptied boxes/containers may be disposed of during the event and any uncollected boxes or containers will be disposed of at the end of the event.

Can I mark down my prices?
Yes, generally during quiet periods. See staff on the day. We allow for different pricing for each individual day, an item can be worth $100 on Day 1 of the event and possibly $80 on Day 3. This is to allow you to have different rates so you hopefully won't need to reprice your items.

When do I get my money and pick up unsold items?
Money will be transferred to your nominated bank account within 10 business days. Picking up your unsold items can be at any time, please see our operating times. Be warned – the place you left your items will more than likely NOT be the place where you’ll find them.

How do I buy stuff?
You can pay by Cash or by a Credit/Debit card (although these transactions incur a 1.6% transaction fee).

What is the payout process?
Our payout process has changed. Each seller will now receive a spreadsheet via email of their sold and unsold items on days two and three of the event. You may then enter the Bring and Buy to collect your items, once you have collected all of your items you will be required to visit the front desk before exiting.

Why the change in process?
We have identified that the previous process was taking too long, for both us and the sellers, this new process will allow us and yourselves to be aware of what has and hasn't sold ahead of time so you no longer have to wait in line.

I like physical copies, can you still print my list of items?
In our efforts to be more eco friendly, we will no longer be printing lists for people. In today's digital age, almost everyone has a smart device with them or available, you will now have access to a Seller Portal and no longer have to wait in line to receive this information.

What is the Seller Portal
This seller portal allows you, as a seller, to see live updates of your items. It will display your list of items both sold and unsold as well as advising how much you are owed after commission. This access will remain for 30 days after the event has concluded.

Anything else you need to know? If you have further questions, you can email the Sutherland Shire Gamers.

With our events (MOAB, Shire Con & The CanCon Second Hand Stall) we use participants details for Official Convention use only and only hold these details until the end of the event then they are deleted.

Trader details are kept for future reference but only include emails, names and phone numbers.

Seller details needed for the Bring and Buy are collected and only used for Official purposes which includes creating a vendor account on ConsignCloud. The financial details are not supplied to ConsignCloud.

The financial details supplied by Sellers are kept by us for approximately 3 months, this allows us to follow up any outstanding matters, and are then deleted. Other information collected such as name and email address are kept for future reference.

Any information collected is for Official use only and with the exception of ConsignCloud is not shared with others.